Scan Transfer

The Scan Transfer function can be found under the Transactions menu. 

TODO: Needs residual quantities to new transfer step

The Scan Transfer function allows a stock transfer request (created in Distribution Advantage) to be identified and then offers a twin grid screen where each row represents a quantity of one product.  Decimal quantised products are not supported at this stage but might be added on a separate tab of the form at a later date.

The form is designed as a pick list for the transfer and supports bar-coded (wedge reader) or keyboard input.

Scan Transfer also supports both the Send and Receive phases.

Scan Transfer Search {tab}

When the function is opened the user is presented with a inwards goods receipt Search screen (tab).

Warehouse - Scan Transfer – Search {tab}

The combo box accommodates filtering by branch. 

Scan Transfer Process {tab}

Sending and Receipting

After selecting an order the system proceeds to the Process tab.

This list in the top grid depends on the status of the transfer request. If not sent then it is based on the requested quantities. If sent then it is based on the sent quantities.

Warehouse - Scan Transfer – Process {tab}


Firstly let us define PLU and SKU to explain why we have two stock codes in the grid. Common definition is that:

·         PLU is Price lookup Unit. usually this is the same stock item as the SKU

·         SKU is Stock Keeping Unit

Exo has facility for Linked Stockcodes where a PLU (lookup) item is used to set a bulk price and link to an SKU. For Example Stock Item 6PACK (PLU) might point at item BOTTLES (SKU) and have a ratio of 6:1 (see stock Items Details 2 tab).  In this case we are saying that we are stocking everything as bottles which we could sell individually or as a 6 pack.  If we order a 6 pack we therefore have to despatch 6 BOTTLES not one 6PACK.  The DUO Dispatch function will therefore generate 6 rows for one 6 PACK.

The Description column comes from the sales order line (not stock master) and may have been overwritten when the order was created in MYOB Exo.

Batch will show any preloaded stock batch codes entered via Exo purchase orders.

Branch and Location are the abbreviated descriptions from the master setup.  They reflect the codes on the purchase order line which mostly will be the same as on the sales order header.

Bin is either the bin code entered on the purchase order line or if this is blank the system will retrieve the bin code from the stock items corresponding location record.

The two Grids

In the Process tab the top grid shows candidates for receipting and the bottom grid shows processed lines. One row is shown for each unit quantity from purchase order lines. The top grid shows items from purchase orders not yet receipted and the bottom grid shows receipted items.

Note: The height of these two grids can be altered by dragging the splitter bar that is between them.

The Scan EditBox is an omni-box.  All entry is done in this box (usually using a barcode scanner) and the system decides what it thinks the data is.

Note: Only products of Stock Classification = Freight can be added to the order. All other products must be already on the order.

A unit of product is processed (a quantity of one is receipted) by identifying the stock code in the Scan EditBox by any one of these means:

·         Entering a stockcode (either PLU or SKU)

·         Entering a barcode to be found in any of the  barcode fields of a stock item (either PLU or SKU)

·         Entering a stock serial number (matched to in-stock serials of participating stock codes)

·         Entering a stock batch code (matched to participating stock codes)

The searching follows the above precedence list. In all cases the system does an exact match (in the above test sequence) and if the item is not found in the grids then a warning message is displayed and no update action occurs. No wildcard matching occurs.


When transferring, the line narrative is likely of high importance so is shown in the dedicated note area at bottom left of the screen.

Scan Transfer  Manifest {tab}

The Manifest tab houses the Manifest widget. This widget allows capture of consignment note and courier ticket information. For more information see the Manifest Widget in the Consignments section of this document.


Scan Transfer Detail {tab}

The Details tab houses the Transfer Details widget. This is a read only widget to display the transfer request details. It contains all the order header information and a grid similar to the MYOB Exo Transfer Request grid.

Warehouse - Scan Transfer - Details


The account and Contact fields are a DUO addition.  In Exo they can be shown using Extra Fields.  They are optional and are intended where the transfer is as a result of a specific customer request.

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